Best Accounts Receivable Automation Software Compared

Half of all B2B invoices in the United States are overdue. The picture in Europe is no better -- upper mid-sized companies lose an estimated EUR 4.2 million per month to poor invoicing and collections processes, according to research by Versapay and Wakefield Research. If your finance team is still chasing payments with spreadsheets, email reminders, and manual bank reconciliation, you are leaving cash on the table every single day.

Accounts receivable automation software replaces these manual touchpoints with intelligent workflows: automated payment reminders, AI-driven cash application, real-time aging dashboards, and direct integration with your accounting platform. The result is faster collections, lower DSO, and fewer write-offs.

But with dozens of AR tools on the market -- from free Xero add-ons to enterprise platforms costing EUR 100,000 or more per year -- choosing the right one is harder than it should be. Every competitor comparison ranks its own product first. Enterprise tools dominate the conversation while affordable options for small businesses get ignored. And nobody talks about the Xero AR ecosystem that European businesses actually use.

This guide is different. We evaluated ten receivables automation software tools across a consistent set of criteria, with honest pricing, genuine pros and cons, and clear recommendations by business type. FinTask is included, but it is reviewed on the same terms as every other tool.

Every tool in this comparison was assessed against seven criteria that matter most when choosing accounts receivable automation software for a growing business:

• Automation depth -- how much of the AR workflow (invoicing, reminders, cash application, reconciliation) the tool genuinely automates without manual intervention
• Xero and QuickBooks integration -- native two-way sync quality, not just a basic CSV import. For European businesses on Xero, this is non-negotiable
• Pricing transparency -- published pricing wins over "contact sales". We flag where pricing is hidden
• SMB suitability -- can a 5-person business afford and implement this tool without a dedicated IT team?
• AI features -- intelligent payment prediction, GPT-powered communication, automated cash application, smart prioritisation
• Multi-currency and SEPA -- essential for European businesses handling EUR, GBP, and international payments
• European support -- EU data residency, GDPR compliance, SEPA Direct Debit, multi-language capabilities

We deliberately excluded tools that no longer have active development or that lack any accounting platform integration. We also excluded pure invoicing tools that do not automate the collections and cash application side of AR.

Use this table to quickly compare the best accounts receivable automation software options before reading the detailed reviews below.

Below is our detailed review of each tool. We have ordered them by relevance to small and medium businesses on Xero, since that is where we see the biggest gap in existing comparisons. Enterprise tools are included further down for businesses that have outgrown SMB-focused options.

Chaser is the most complete accounts receivable automation software for businesses running on Xero. It won the Xero App Partner of the Year award and has over 10,000 users worldwide. If you want a single tool that handles payment reminders, collections, and credit management with deep Xero integration, Chaser is the benchmark.

Key features:

• Multi-channel dunning -- automated payment reminders via email, SMS, and auto-call
• GPT-powered email drafting -- AI generates polite, personalised chaser emails that you can review before sending
• Late-payment predictor -- machine learning flags invoices likely to go overdue before they do
• Debt collection service -- escalate unpaid invoices to professional collectors directly from the platform
• Payment portal -- customers can view outstanding invoices and pay online through a branded portal
• Credit checking -- assess customer creditworthiness before extending payment terms

Pricing: from $40/month (basic) to $200+/month (enterprise features). Published pricing with clear tier breakdowns.

Pros: Deepest Xero integration in the AR space, GPT-powered communications, proven track record (10k+ users), multi-channel reminders, transparent pricing.

Cons: SEPA Direct Debit support is limited compared to GoCardless. The learning curve for setting up advanced dunning workflows can be steep for very small teams. Higher tiers get expensive quickly if you only need basic reminders.

Best for: B2B businesses on Xero with 50+ outstanding invoices per month who want automated, multi-channel collections without switching accounting platforms.

Paidnice won the Xero Global Small Business App of the Year award in 2025, and for good reason. Where most AR tools focus on politely reminding customers to pay, Paidnice takes the enforcement approach: it automatically applies late fees, interest charges, and prompt payment discounts based on the rules you configure.

Key features:

• Automatic late fees and interest -- applied to overdue invoices according to your configured rules, no manual calculation
• Prompt payment discounts -- incentivise early payment with automatic discount application
• Branded customer portal -- customers can view invoices, statements, and payment history in one place
• Automated statements -- scheduled PDF statements sent to customers at intervals you choose
• Escalation workflows -- automated reminder sequences that escalate in tone as invoices age

Pricing: from approximately $29/month. Transparent pricing tiers.

Pros: Unique late-fee automation that no other Xero app does as well, award-winning Xero integration, very affordable entry price, users report 50% reduction in overdue invoices within 90 days.

Cons: No AI-powered features (no GPT emails, no payment prediction). No SEPA Direct Debit support. More focused on enforcement than on the full AR lifecycle.

Best for: Small businesses on Xero that want to stop chasing payments manually and prefer a "carrot and stick" approach with automatic late fees and early payment discounts.

FinTask approaches accounts receivable differently from traditional AR tools. Rather than focusing solely on invoice chasing, FinTask specialises in receivables automation software for ecommerce businesses that need to reconcile payments across multiple sources -- Stripe, Shopify, bank feeds, and Xero -- into a single, accurate picture of what is owed and what has been collected.

Key features:

• AI-powered multi-source matching -- automatically matches Stripe payouts, Shopify orders, bank transactions, and Xero invoices to identify settled, outstanding, and disputed receivables
• Settlement reconciliation -- reconciles payment processor settlements (net of fees, refunds, chargebacks) against your accounting records
• Multi-currency support -- handles EUR, GBP, USD, and 50+ currencies with automatic exchange rate updates
• SEPA and European payments -- built for European payment flows including SEPA Direct Debit and credit transfers
• Real-time aging dashboards -- see your true receivables position across all channels, not just what your accounting software shows
• Native Xero integration -- two-way sync of invoices, payments, and bank transactions

Pricing: to be announced. Currently in early access.

Pros: Only AR tool purpose-built for ecommerce multi-source reconciliation, strong multi-currency and SEPA support, AI matching across payment processors and accounting platforms, native Xero integration.

Cons: QuickBooks integration is planned but not yet available. Currently in early access, so the feature set is still expanding. Less proven track record than established tools like Chaser.

Best for: Ecommerce businesses selling through Shopify, Stripe, or multiple channels that need to reconcile receivables across payment processors, bank accounts, and their accounting platform. Particularly strong for European ecommerce businesses needing multi-currency and SEPA support.

GoCardless takes a fundamentally different approach to AR: instead of chasing customers after an invoice is due, it collects payment automatically via Direct Debit before the invoice can become overdue. With over 60,000 businesses using the platform, GoCardless is the leading Direct Debit provider for Xero users in Europe.

Key features:

• Automatic Direct Debit collection -- SEPA, BACS, ACH, and local payment schemes across 30+ countries
• One-click Xero reconciliation -- payments collected through GoCardless are automatically matched to Xero invoices
• Retry logic -- failed payments are automatically retried on configurable schedules, recovering revenue that would otherwise require manual follow-up
• Payment pages -- branded online payment pages where customers can set up Direct Debit mandates
• Multi-currency -- collect in EUR, GBP, USD, AUD, CAD, SEK, DKK, and NZD

Pricing: transaction-based at 1-2% per transaction. No monthly fee on the basic plan. Volume discounts available.

Pros: Eliminates late payments by collecting automatically, excellent SEPA and BACS support, no monthly subscription on the basic plan, very strong Xero and QuickBooks integration, proven scale (60k+ businesses).

Cons: Not a full AR platform -- no aging reports, no dunning workflows, no AI features. Transaction fees can add up for high-value invoices. Requires customers to set up Direct Debit mandates, which some may resist.

Best for: Subscription and recurring-revenue businesses on Xero that want to collect payments automatically via Direct Debit rather than chasing invoices after the fact. Particularly strong for European businesses needing SEPA Direct Debit.

BILL (formerly Bill.com) is the only tool in this comparison that handles both accounts payable and accounts receivable in a single platform. With over 500,000 businesses using the product, it is one of the most widely adopted financial automation tools globally.

Key features:

• Combined AP and AR -- manage both payables and receivables workflows in one platform
• Online invoicing -- create, send, and track invoices with automatic payment reminders
• Customer payment portal -- customers can view and pay invoices online via ACH, credit card, or wire
• Approval workflows -- configurable approval chains for both incoming and outgoing payments
• Xero and QuickBooks integration -- two-way sync with both platforms

Pricing: from $45/user/month. Published pricing with multiple tiers.

Pros: Combines AP and AR in one platform (reduces tool sprawl), massive user base (500k+), solid Xero and QuickBooks integration, good for teams that want one platform for all payment workflows.

Cons: No SEPA support -- primarily US-focused. AR features are less deep than dedicated AR tools like Chaser. No AI-powered collections or payment prediction. Per-user pricing can get expensive for larger teams.

Best for: US-based or US-focused businesses that want a single platform for both accounts payable and accounts receivable, with the simplicity of one integration and one vendor.

Upflow positions itself as the AR platform for finance teams that want real-time visibility into their cash flow, not just automated reminders. Its analytics and dashboards are significantly more advanced than most AR tools, making it popular with CFOs and finance directors.

Key features:

• Real-time AR analytics -- DSO tracking, aging analysis, collection performance, and cash flow forecasting
• Automated dunning workflows -- multi-step reminder sequences with customisable templates and escalation
• Payment portal -- branded online payment pages for customers
• Team collaboration -- assign collection tasks to team members, track performance by collector
• CRM integration -- sync customer data with Salesforce and HubSpot for sales-finance alignment

Pricing: from $299/month. Published pricing but positioned for mid-market.

Pros: Best-in-class AR analytics and cash flow dashboards, strong dunning automation, CRM integrations that most AR tools lack, modern interface.

Cons: Expensive for small businesses ($299/month minimum). Limited SEPA support. Overkill for businesses with simple AR needs. Less Xero-focused than Chaser or Paidnice.

Best for: Mid-market B2B companies (50-500 employees) that need advanced cash flow analytics alongside their collections automation. Best when the CFO or finance director wants granular visibility into AR performance.

Versapay focuses on a problem that other AR tools largely ignore: the back-and-forth disputes that delay B2B payments. Its collaborative portal gives both buyers and sellers a shared workspace to resolve invoice discrepancies, reducing the "we never received that invoice" and "the amount is wrong" delays that inflate DSO.

Key features:

• Buyer-seller collaboration portal -- shared workspace where customers can view invoices, raise queries, and resolve disputes without email chains
• Dispute management -- track, categorise, and resolve invoice disputes with audit trails
• Automated reminders -- configurable dunning workflows with escalation
• Cash application -- AI-powered matching of payments to invoices
• ERP integration -- deep integrations with NetSuite, Sage, and Microsoft Dynamics

Pricing: custom pricing for mid-market and enterprise. No published pricing.

Pros: Best dispute resolution workflow in the AR space, strong collaboration features, good for complex B2B relationships with frequent queries, AI cash application.

Cons: No published pricing (contact sales required). Limited Xero integration -- better suited to ERP users. No SEPA support. Not suitable for small businesses.

Best for: Mid-market and enterprise B2B companies with complex invoicing relationships where invoice disputes are a major source of payment delays. Best when customers frequently query invoices before paying.

Gaviti is a dedicated collections automation platform with AI-driven prioritisation that helps finance teams focus their efforts on the receivables most likely to convert. It is more collections-focused than general AR tools, making it a strong choice for businesses where the core problem is follow-up, not invoicing.

Key features:

• AI prioritisation -- machine learning ranks receivables by likelihood of collection, so your team focuses on high-impact follow-ups
• Structured follow-up workflows -- configurable, multi-step collection sequences with automatic escalation
• Customer portal -- self-service portal for customers to view and pay outstanding invoices
• Analytics and reporting -- collection performance dashboards, team productivity metrics, DSO tracking
• ERP integration -- connects to NetSuite, SAP, Sage, and QuickBooks

Pricing: from $499/month. Published starting price but full pricing requires a quote.

Pros: Best AI-driven collection prioritisation, structured workflows that scale well for growing teams, strong analytics, good ERP integration.

Cons: Expensive ($499/month minimum) -- out of reach for most small businesses. Limited Xero integration. No SEPA support. Focused on collections rather than the full AR lifecycle.

Best for: Mid-market B2B companies processing 500+ invoices per month that need structured, AI-driven collections workflows. Best when you have a dedicated collections team of 2+ people.

HighRadius is the enterprise standard for order-to-cash automation. Processing over EUR 17.5 trillion in transactions annually for 1,100+ global clients, it is the most powerful -- and most expensive -- option on this list. If you are a large enterprise with complex AR needs, HighRadius is likely already on your shortlist.

Key features:

• Full order-to-cash AI -- credit management, invoicing, collections, cash application, deductions, and payment gateway in one platform
• Predictive analytics -- AI predicts payment dates, identifies at-risk receivables, and recommends collection strategies
• Autonomous cash application -- AI matches payments to invoices across remittance formats with minimal manual intervention
• Global scale -- multi-currency, multi-language, multi-entity support for global enterprises
• ERP integration -- deep integrations with SAP, Oracle, Microsoft Dynamics, and NetSuite

Pricing: enterprise custom, typically EUR 100,000+/year. No published pricing.

Pros: Most comprehensive AR platform on the market, world-class AI capabilities, proven at enormous scale (EUR 17.5 trillion in transactions), strong predictive analytics, global multi-currency support.

Cons: Completely out of reach for SMBs (EUR 100k+/year). Long implementation cycles (months, not days). Requires dedicated IT resources. Limited Xero integration -- built for SAP/Oracle environments. Massive overkill for businesses under 500 employees.

Best for: Large enterprises processing tens of thousands of invoices per month with complex, multi-entity AR operations. If you are reading this article to find simple accounts receivable software, HighRadius is not for you.

Credit-IQ is an Ireland-based AR platform that is almost entirely absent from US-dominated software comparisons -- which is a shame, because it is one of the best options for European businesses. It supports eight languages, handles multi-currency natively, and its final demand letter feature is tailored for European legal frameworks.

Key features:

• Multi-language support -- eight languages including English, French, German, Spanish, Italian, Portuguese, Dutch, and Polish
• Final demand letters -- legally formatted demand letters that comply with European debt collection frameworks
• Automated payment reminders -- scheduled reminder sequences with escalation
• Xero integration -- direct sync of invoices and payment data
• SEPA support -- built for European payment flows
• Customer portal -- online portal for customers to view and pay invoices

Pricing: from EUR 29/month to EUR 149/month. Fully transparent pricing.

Pros: Purpose-built for European businesses, eight-language support is unmatched, excellent SEPA and multi-currency handling, Xero integration, very affordable (from EUR 29/month), final demand letters tailored to European legal requirements.

Cons: No QuickBooks integration. No AI features. Smaller user base than established US tools. Limited ecosystem integrations beyond Xero. Less sophisticated analytics than Upflow or HighRadius.

Best for: European SMBs that operate across multiple countries and need multi-language AR automation with SEPA support. Particularly strong for Irish and UK businesses on Xero that sell across the EU.

If your business runs on Xero, you have a significant advantage when choosing accounts receivable automation software: the Xero App Store has a dedicated ecosystem of AR tools built specifically for the platform. This ecosystem is almost entirely ignored by mainstream software comparisons, which tend to focus on enterprise ERP integrations.

What Xero gives you out of the box:

• Invoice reminders -- basic automated reminders for overdue invoices (single email, limited customisation)
• Bank matching -- AI-assisted reconciliation of bank transactions to invoices
• Xero Payments -- accept online payments via Stripe or GoCardless directly from invoices
• Aging reports -- standard AR aging reports by customer and by invoice

When Xero alone is enough: If you process fewer than 50 invoices per month, have a small number of customers, and your average payment cycle is under 30 days, Xero's built-in features may be sufficient. This is simple accounts receivable software at its most accessible -- free, already in your workflow, and requiring no additional setup.

When you need a dedicated AR tool: Research suggests that 68% of wholesale distributors on Xero outgrow the built-in AR features between 5,000 and 10,000 invoices. But for many businesses, the tipping point comes much earlier: if you are spending more than two hours per week on payment follow-ups, or if your DSO is creeping above 45 days, a dedicated AR tool will pay for itself within months.

The Xero AR stack we recommend:

• For automated reminders and collections: Chaser (most complete) or Paidnice (best for late fee enforcement)
• For Direct Debit collection: GoCardless
• For ecommerce receivables reconciliation: FinTask
• For European multi-language AR: Credit-IQ

The right accounts receivable software small business depends on your business model, invoice volume, and payment patterns. Here is how we would recommend by business type.

Ecommerce AR is fundamentally different from B2B invoicing. Your "receivables" are Stripe payouts, Shopify settlements, and payment processor deposits -- not traditional invoices. The challenge is reconciling what your payment processors collected (net of fees, refunds, and chargebacks) against what your accounting platform shows.

Recommended: FinTask for multi-source settlement reconciliation, plus GoCardless if you also offer subscription billing. For marketplace sellers, also consider A2X or Link My Books for Amazon/Etsy revenue recognition.

B2B AR is all about collections efficiency: sending the right reminder to the right person at the right time, managing disputes, and predicting which invoices will go overdue. Your tool needs strong dunning workflows, customer communication, and ideally AI-powered payment prediction.

Recommended: Chaser for Xero-based B2B businesses (best dunning and GPT email features). Upflow if you need advanced analytics and have the budget. Versapay if invoice disputes are your main bottleneck. Gaviti for large collections teams that need AI prioritisation.

Service businesses and freelancers typically have lower invoice volumes but longer payment cycles. The priority is gentle, persistent follow-up without damaging client relationships.

Recommended: Paidnice for automatic late fees and early payment discounts (the "carrot and stick" approach works well for services). For freelancers with very low volumes, Xero's built-in reminders may be sufficient -- add Paidnice when overdue invoices become a recurring problem.

Accounting firms managing AR on behalf of clients need multi-entity support, client-level dashboards, and white-label capabilities. The tool needs to scale across multiple Xero organisations without requiring separate logins.

Recommended: Chaser offers practice-level features for accountants managing multiple clients. Credit-IQ is strong for European accounting practices needing multi-language support. BILL is worth considering if you also manage AP for clients.

Use this matrix to compare specific features across all ten automation receivable software tools in this review.

One of the biggest frustrations with accounts receivable automation software comparisons is hidden pricing. Here is the most complete pricing table we could assemble, with honest notes where pricing is not published.

The honest takeaway: If you are a small business, the tools that will actually fit your budget are Paidnice, Credit-IQ, Chaser, GoCardless, and FinTask. Everything from Upflow upwards is mid-market pricing. Versapay and HighRadius require a sales conversation and are priced for enterprise.

With ten tools reviewed, the choice can feel overwhelming. Here is a decision framework based on where your business is today.

Use Xero's built-in invoice reminders and bank matching. They are free, already part of your workflow, and sufficient for businesses with fewer than 50 invoices per month and straightforward payment terms. Add GoCardless for online payment collection to reduce friction for customers. Total additional cost: nothing beyond transaction fees.

When you start spending more than two hours per week on payment follow-ups, or your DSO exceeds 45 days, it is time for a dedicated AR tool. Start with Chaser (best all-round) or Paidnice (best for enforcing payment terms). Both integrate natively with Xero and cost under EUR 100/month. For European businesses needing multi-language support, Credit-IQ at EUR 29/month is excellent value.

At this volume, you need either a robust mid-market tool (Upflow, Gaviti) or an enterprise platform (HighRadius, Versapay). The key decision factors are AI capabilities, ERP integration depth, and whether you need dispute management. Budget at least EUR 300-500/month for mid-market; EUR 100,000+/year for enterprise.

European businesses have fewer options than US-focused ones. The tools with genuine SEPA support are GoCardless (strongest), Credit-IQ, FinTask, and HighRadius. For multi-currency AR on Xero, Chaser and FinTask handle currency conversion well. Avoid US-centric tools like BILL and Versapay if SEPA is a requirement.

If you need to build a business case for investing in ai accounts receivable software or any AR automation tool, these statistics will help:

Below are answers to the questions we see most often about accounts receivable automation software.

There is no single "best" accounts receivable automation software -- the right choice depends entirely on your business type, invoice volume, accounting platform, and budget. But we can give clear recommendations:

• Best overall for Xero users: Chaser -- deepest integration, best dunning features, GPT-powered communications, proven at scale
• Best for payment term enforcement: Paidnice -- automatic late fees and early payment discounts at an affordable price
• Best for ecommerce: FinTask -- the only tool purpose-built for multi-source receivables reconciliation across Stripe, Shopify, and Xero
• Best for Direct Debit: GoCardless -- eliminate late payments entirely by collecting automatically via SEPA, BACS, or ACH
• Best for European SMBs: Credit-IQ -- multi-language, SEPA-native, affordable, and built in Ireland
• Best for mid-market analytics: Upflow -- unmatched cash flow visibility and DSO tracking
• Best for enterprise: HighRadius -- the global standard for AI-powered order-to-cash automation

If you are an ecommerce business struggling to reconcile receivables across multiple payment processors and your accounting platform, book a free FinTask demo and we will show you how AI-powered multi-source matching can give you a clear picture of your true receivables position. For the full picture on automating your AR workflow, read our Complete AR Automation Guide.